Privacy Policy for Staples4You
Effective date: 17th December 2025
Website: https://www.staples4you.com/
Contact email: sales@staples4you.com
At Staples4You (operating under STAPLES4YOU.COM LTD), we are committed to protecting your privacy and handling your personal data with care and transparency. This Privacy Policy explains how and why we collect, use, share, and protect your personal information when you visit our website, interact with our services, or contact us.
1. Personal Information We Collect
We may collect the following types of personal information when you interact with our website:
Information you provide directly:
• Contact details such as name, email address, telephone number when you submit a contact form or make an enquiry.
• Order details if applicable (products selected, billing/shipping address, payment-related information — this may be handled through secure third-party payment systems).
Automatically collected information:
• Technical data such as your IP address, browser type, device information, and pages you visit. This is collected through cookies and similar technologies when you use the site.
Cookies and tracking:
We use cookies and analytics tools (such as Wix analytics) to improve performance, understand usage patterns, and personalise your experience. You can manage cookies via your browser settings.
2. How We Use Your Information
We use your personal information for these purposes:
To provide and improve our services:
• Responding to enquiries and communicating with you.
• Managing and maintaining the website.
• Delivering products or services you request.
To personalise and enhance your experience:
• Analysing site performance and usage trends.
• Improving our content and user experience.
Legal and administrative purposes:
• Complying with legal obligations, such as tax, accounting, and regulatory requirements.
• Preventing fraud and ensuring system security.
3. Legal Bases for Processing
We process your personal data only when we have a lawful basis to do so. This includes:
• Performance of a contract — when you place an order or make a request.
• Consent — where you have agreed to receive marketing communications.
• Legitimate interests — for analytics, fraud prevention, and service optimisation, provided your rights and freedoms are respected.
Where we rely on consent, you can withdraw it at any time.
4. Sharing Your Information
We may share your personal information with:
• Service providers and partners who help us operate the website or deliver services (e.g., analytics tools, hosting provider Wix).
• Legal or regulatory authorities, if required by law or to protect our rights, property, or safety.
We will not sell your personal information to third parties for marketing purposes without your explicit consent.
5. Your Rights
Under UK and EU data protection laws, you have the right to:
• Access the personal information we hold about you.
• Rectify inaccurate or out-of-date information.
• Erase certain personal data (“Right to be forgotten”).
• Object to or restrict processing in certain circumstances.
• Withdraw consent where processing is based on consent.
• Data portability — receive your personal data in a structured, commonly used format.
To exercise any of these rights, contact us at sales@staples4you.com.
6. Data Security and Storage
We take reasonable technical and organisational measures to protect your personal data against loss, unauthorized access, disclosure, or destruction. Only authorised personnel and third-party processors with appropriate agreements will have access to personal data. Staples4You
7. Reducing Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations. Once no longer needed, we securely delete the data.
8. International Transfers
If personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place and that transfers comply with applicable data protection laws.
9. Complaints and Supervisory Authority
If you believe your data protection rights have been breached, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO). You can find details and submit a complaint at https://www.ico.org.uk/concerns/ .
10. Changes to This Policy
We may amend this Privacy Policy to reflect changes to our practices, technology, or legal requirements. Any material changes will be published on this page with an updated effective date.